Winter Session FAQs

Updated October 6, 2021

What are the dates for the Winter Session?

The four-week Winter Session will begin Monday, December 20, 2021 and end Friday, January 14, 2022.

Will new students be allowed to start in the winter session?

No. Only continuing students are allowed to take classes during the session.

May graduate students register for a winter session course?

Currently, winter session is limited to continuing undergraduate students.

What is the credit maximum?

Students may take up to a maximum of three credits during the winter session.

Who should consider taking a  Winter Session  course?

Winter Session courses will cover the same content typically covered during a full semester course in a compressed period. Before registering for a Winter Session course, students should carefully consider whether they have the necessary time, dedication, and study habits needed to stay on track to complete the course.

Can  PSEO students register for a  Winter Session  course?

No. Similar to summer sessions, winter session courses will not be eligible for PSEO enrollment, due to the rigorous coursework within an accelerated format.

What courses  will be offered during Winter Session and where is this information posted?

Iowa State’s academic colleges identified a set of online courses to be offered during the Winter Session. Generally, these are core, general education, and gateway courses that students need to complete graduation requirements.  View courses

Once the Winter Session course offerings are released, you can visit the schedule of classes and use the “Toggle Advanced Search” option.  For Winter Session courses, enter Start Date 12/20/2021 and/or Stop Date 01/14/2022.

When will the course offerings be released?  

The expected release date for Winter Session courses is on or before October 8, 2021.

When will registration open?

Registration for Winter Session courses will be concurrent with spring semester courses. There will not be separate RANs or Start Dates. The registration period will begin Wednesday, October 20 and continue through Friday, November 12 for returning undergraduates.  Start Dates are assigned and can be viewed on the Current Student Info section of  AccessPlus.

What is the last date that a Winter Session course can be added to a student’s schedule?

Students can add or drop courses for Winter Session using  AccessPlus  through Wednesday, December 22, 2021.  After December 22nd the student will need to use the standard schedule change process by coordinating with their instructor and academic adviser.

How will Winter Session  courses be taught?

All courses selected for the Winter Session will be delivered online. Some courses will have synchronous components completed online.

How will enrollment in Winter Session courses affect the residence pathway process?

Students who are going through the process to gain Iowa residency may take courses in both Winter Session and Spring Session with the following credit restrictions:

  • No more than 3 credits for Winter Session
  • Half-time enrollment or less for the standard Spring 2022
  • 6 credits or less for undergraduate

What is the cost  for  Winter Session  courses?

Students enrolled in Winter Session courses will be assessed tuition based on the number of credit hours they are enrolled in and based on the standard tuition rates set by the Iowa Board of Regents. The tuition rates vary by residency status (resident, nonresident, or international). No differential tuition rates will be applied to Winter Session. No mandatory fees will be charged for Winter Session enrollment. For tuition assessment details please visit Tuition & Fees.

Do  Winter Session  courses cost extra or is it part of spring tuition?

Tuition for Winter Session courses will be separate from tuition charged for spring semester courses. For example, if a student takes 3 credits in the Winter Session and 12 credits in the spring semester, they would be assessed tuition for the 3 Winter Session credits, and then assessed tuition and fees at the full-time rate for the 12 spring semester credits.

Will students be able to apply  scholarship  funds or student financial to cover Winter Session expenses? 

Winter Session tuition charges will be due on January 20, along with Spring 2021 semester charges. Financial Aid will begin applying to the University Bill on Tuesday, January 11.  There will not be separate financial aid awards processed for Winter Session courses, but the aid applying on January 11 will pay any charges on the University Bill.  Students will have their Direct and/or private loan eligibility increased for their enrollment in Winter Session courses.

Does  enrollment in Winter Session courses count toward  Financial Aid Satisfactory Academic Progress (SAP)?  

Winter Session courses will not have a separate SAP assessment but will be included with the assessment following Spring 2022.

When will I be able to see the charges related to registering for Winter Session courses?

The U-bill will begin showing charge activity related to course registrations for Winter Session and spring semester on 12/17/2021.  The official spring 2022 U-bill notifications will be sent via email beginning 01/01/2022.

When will my tuition for Winter Session be due?

All spring 2022 semester charges including Winter Session will be due 01/20/2022.

Payments made during the 2021 calendar year for spring 2022 qualified tuition and related expenses may impact possible tax credits.  Please consult your tax professional for additional guidance on tax implications.

Who do students contact for billing or payment plan questions?

Accounts Receivable Office

(515) 294-7388

ubill@iastate.edu

When will the drop deadlines for Winter Session  occur? 

The last day to drop a winter session course without extenuating circumstances is Wednesday, January 5, 2022.

Due to the accelerated nature of the course material and dates, there will be a smaller window in which to complete schedule change adjustments for Winter Session courses via AccessPlus.  The deadline to drop a Winter Session course on AccessPlus will be December 22nd. Once the AccessPlus deadline has passed, students may work with their adviser or college student services office to request schedule adjustments of Winter Session courses.

If a student drops  a course, will they receive  a tuition refund?  

Please visit the tuition adjustment website for details on the refund schedule for canceling or withdrawing from a Winter Session course.

Will a drop during  Winter Session  count towards  a student’s  total  number of  dropped courses? 

Yes.

How will  withdrawals be implemented  from this semester?  Is there going to be an Out of Term Withdrawal process as well?  

A withdrawal happens when a student drops ALL classes on or after the first day of the term. Withdrawals for spring 2022 will include consideration of any Winter Session coursework. Withdrawals will be processed subject to the defined withdrawal schedule effective dates. Coursework from session dates which have been completed prior to the withdrawal date will remain on the student’s registration and permanent record.

Will  an  instructor  signature be  needed  to drop a course  in Period 2?  

The drop process will be the same as for other semesters including requiring an instructor signature in Period 2.

Once a student completes a Winter Session course, may they withdraw from ISU in the spring semester?

Withdrawals may be processed subject to the defined withdrawal schedule effective dates.  Coursework from session dates which have been completed will remain on the student’s registration and permanent record.

If a student registers for a  Winter Session  course and the course is cancelled because of low enrollment, will they have a  guaranteed  seat in the same course for spring semester?

No. A student will need to register for the spring semester course.

Can a student complete a course during the  Winter Session  that is a prerequisite for a spring semester course and enroll in the spring course?

Yes, as long as the student receives the required grade in the prerequisite course, they will be allowed to take the spring semester course. The student may have to work with the department of a course enforcing prerequisites to ensure the grade and course completion of the prerequisite is noted.

Will Winter Session courses count towards spring full-time status? If so, how will that limit be known or enforced? 

To determine Spring 2022 course load, total credit hours from a student’s winter session course load and spring 2022 course load will determine their spring total credits (e.g., full-time; ¾-time, etc.).

Would  students  need to request credit limit increases  to  go over 18 credits for the combined Winter Session and spring semester? 

Yes. An increase to a credit limit will be handled in the same manner as it is currently by students contacting their adviser.

  • Example: A student who has a credit limit of 18, and who wants to enroll in three credits of Winter Session coursework and 17 credits of Spring 2022 coursework, will need to request an increase to their credit limit through their academic adviser.

What academic support services are available during Winter Session classes?

A range of academic support services will be available during Winter Session. Some of the most common service offices are listed below. Students should visit individual department websites to determine hours of operation.

Student services departments across campus will remain open over winter break, except for the following dates: Thursday, December 23, Friday, December 24, Monday, December 27, and Friday, December 31, 2021. Hours of operation and modality (virtual vs. in-person) may vary by department and/or function. Thus, students should visit departmental websites for the most accurate information.

Can students remain in campus housing over winter break?

Per their academic year contract, students currently living in campus housing may choose to remain during winter break, even if not enrolled in Winter Session courses.

Will dining be available over winter break?

Visit the ISU Dining website for the most up-to-date information on open dining venues and hours of operation.

The Winter Session schedule list “finals” as only on January 14, 2022. Are finals only scheduled for that day? 

Yes. The maximum number of credits a student enrolls in will be 3 credits, which is the typical credit count for a course.

When will Winter Session grades be posted? 

Faculty will post grades in Canvas on January 19, 2022.  Because Winter Session is technically part of the spring semester 2022, grades will be available on transcripts and AccessPlus Grade Reports on Wednesday, May 18, 2022.

Faculty will have their Grade Book completed and viewable in Canvas by 2:15 p.m. (central time) Wednesday, January 19, 2022. These grades will be referenced by students, academic advisers, and departments when evaluating whether or not the Winter Session course has satisfied the prerequisite requirements for a Spring 2022 course.

Will  a  student be able  to  have  an  incomplete grade  assigned  for  Winter Session, if needed? 

Yes, if the situation is appropriate for an Incomplete grade:

  • Student is passing at the time of the request
  • Extenuating circumstances beyond the student’s control prevents completion of the course

If the instructor agrees to an Incomplete, the student and instructor should complete, sign, and retain an Incomplete contract by the end of Winter Session.

If the student completes the work to resolve the Incomplete by the end of Spring 2022, the instructor will submit the actual grade earned, not an Incomplete.

If the Incomplete is not resolved by the end of Spring 2022, the instructor will submit the Incomplete as part of Spring grade processing.

Note: An unresolved Incomplete grade will automatically be changed to F after one calendar year (counting from the end of Spring semester 2022) or just prior to graduation, whichever is first.

If a student only needs one more  course  to graduate, and it is offered  during Winter Session, will they be able to graduate at the end of Winter Session?

No. Degrees will still be recorded in May 2022 for the spring semester.

Can  a  student be reinstated for Winter  Session? 

Technically, yes, a student who is reinstated for Spring 2022 may enroll in Winter Session coursework; however, enrollment in Winter Session coursework must be approved by the College’s Academic Standards Committee when working with the student to develop their program of study upon reinstatement. We would caution any student who has been reinstated for Spring 2022 from enrolling in Winter Session coursework since these courses are offered at a greatly accelerated pace and, thus, could negatively affect the student’s ability to be successful.

If a student is dismissed after the fall semester, may they enroll in a Winter Session course?

No. The existing dismissal policy still applies. If a student who is dismissed at the end of Fall is registered for a Winter Session course, the Winter course(s) will automatically be dropped.  Note: Spring semester courses will not be dropped until immediate reinstatement petition deadlines have passed, allowing for review and decisions to be made for eligible applicants by the respective college academic standards committee.

How will  Winter Session  impact  warning/probation/reinstatement statuses? 

Winter Session grades will be collected and included in calculations for Spring 2022’s Academic Progress and Probation process.

How will the grades  a student  earns  during  Winter Session  affect  their  eligibility for the Dean’s list?

Winter Session grades will be included and recorded as part of spring semester. There will not be a Dean’s list specifically for Winter Session.